Crossville Regional Planning Commission
Regular Meeting
February 19, 2009 5:30
Conference Room
The Crossville Regional Planning
Commission met in its regularly scheduled meeting of February 20, 2009 at 5:30
p.m. in the Conference Room of City Hall.
The following members were present:
Chairman
The meeting was called to order at 5:30 p.m. by Chairman
APPROVAL OF
MINUTES OF JANUARY 15, 2009
A motion was made by Frances Cunningham and seconded by Earl Dean to approve
the minutes of the January 15, 2009 meeting as written. Motion carried on voice vote. (5) Ayes.
APPROVAL OF
SETBACK VARIANCE FOR ROGER AND
*NOTE* An oversight was made by Staff in that the actual variance needed was to a 30’ setback and not a 10’ setback as stated in the Developer’s Letter of Variance Request.
This request and plat was
represented by Mr. and Mrs. Roger York, owners.
This property is located on the corner of
VARIANCE REQUESTED:
·
Grant a 29 foot variance to the property
allowing the loading dock to be on
·
OR
Grant a 24 foot variance allowing the building itself to encroach on the
30’ setback required from
A motion was made by Mayor Graham
and seconded by Frances Cunningham to grant a 29 foot variance to the property
allowing the loading dock to be on the
REQUEST FOR CRPC TO RECOMMEND TO CITY COUNCIL THE ADOPTION OF HOUSE
MOVING ORDINANCE – JULIE SHANKS
Mrs. Julie
Shanks came before the Crossville Regional Planning Commission with a request
for the Planning Commission to recommend to City Council that they pass an
ordinance prohibiting the moving of unsafe, dilapidated, and old homes into the
City of
A motion was made by Mayor Graham and
seconded by Earl Dean that the Crossville Regional Planning Commission
recommend that an ordinance entitled Moving Buildings, a prototype contained in
this motion, be reviewed by City Council as soon as possible, and further that
Special Called meetings of the City Council be held during the week of February
23rd to February 28th.
Motion carried on Roll Call Votes. Ayes (5) Burgess, Cunningham, Dean,
Graham and Harrison. Noes (0) Absent (2) Moser and Mayberry.
Mrs. Eldridge requested that the integrity of the property being affected be looked at. The Mayor responded that this is covered in the Draft Ordinance Section 12-809. Mrs. Shanks urges the City to take action on this matter as soon as possible and thanked the Crossville Regional Planning Commission for letting her speak to them.
URBAN GROWTH BOUNDARY REVIEW- - KEVIN DEAN
Mr. Dean stated that a couple of
comments and maps on the Urban Growth Boundary (UGB) had been returned to
him. He outlined the steps for changing
the Urban Growth Boundary. Step 1 for
the Planning Commission was the overall view of Cumberland Co and our Urban
Growth Boundary. Step 2 the overview
sheet that members can sketch out what properties they would like to see
included in this expansion. One area
brought to Mr. Dean’s attention was 127 N toward
Mr. Dean was instructed to begin the process of sending letters to parcel owners explaining this process and ask their opinion of being included in the Urban Growth Boundary. Citizens need to understand that just because they are in the UGB does not mean that they will be annexed but if they decide that they want to be in the future they have to be in the UGB.
Mayor Graham has appointed Robert E. Harrison and Frank Bohannon to serve on the Committee in charge of making these changes. Once the county has established these new areas they will then have to send them to the State for approval.
Mr. Harrison asked the question about sewer plant capacity to serve more areas in the County. Mayor Graham stated that the City’s treatment plant is going to double its peak capacity from 7 mgd (million gallons per day) to 15 mgd. during the summer of 2009.
David Starnes stated that the
meeting of the Committee will be held to establish a time line for Urban Growth
Boundary. The County has to have this a
Planned Growth Area in order to proceed with the Industrial Park that they have
plans to build at Westel.
APPROVAL OF CHANGES TO CROSSVILLE REGIONAL PLANNING COMMISSION
BY-LAWS AND TO CHANGE MEETING TIME.
DAVID STARNES STATE PLANNER
Changes to the Crossville Regional Planning Commission By-Laws were presented. The changes were as follows: Change the meeting time from the third Thursday of the month at 5:30 p.m. to the third Thursday of the month at 4:30 p.m., the change some of the duties of the Administrative Assistant to duties of the Staff Planner, to add a section of reports, and change the date of the Annual Report being submitted from March to July.
A motion was made by Frances Cunningham and seconded by Earl Dean to approve these changes. Motion carried on voice vote. Ayes (5) Burgess, Cunningham, Dean, Graham and Harrison. Absent (2) Mayberry and Moser.
STAFF REPORTS - KEVIN DEAN
In House Approvals, In Progress:
1.
2.
Gordon W. Selby Plat, a simple two lot subdivision
located off
Completed Plats:
1. Ray Myers Property – a two lot subdivision that was approve by the Planning commission at the January meeting.
Summary of activity for fiscal year 08-09
Total number of Plats 19
Number of Preliminary Lots approved 21
Number of Final Lots approved 43
Number of New Lots 28
Fees collected $570.00
Acres 138.17
City Road Footage 3138
David Starnes, State Planner, commented that this activity is down in the entire region.
LETTERS OF CREDIT
Mr. Dean reported that all of the Letters of Credit are up to date and current. Mr. Dean asked for a motion to release the letter of Credit that was held on Donnie Meadows and which, according to Staff, should never have been required in the first place. Both the sewer line and water line were already in place. The surveyor did not know this and had the sewer and water lines in the wrong locations apparently due to a mistake by the City.
A motion was made by Robert E. Harrison and seconded by Frances Cunningham
to release Letters of Credit #’s 207406070-0001 in the amount of $7,100 for
sewer lines and Number 207406073-0001 in the amount of $1,400 for water lines
in
Mayor Graham requested that Staff draft, on behalf of the entire Planning Commission, a letter to Mr. Donnie Meadows (no relation to City Manager Ted Meadows) apologizing for the error stating that in addition to the release of these letters of credit the letters of credit should not have been required to begin with. Mr. Dean stated that he would do so and have a copy of this letter available at the Planning Commission meeting in March.
There being no further business Mayor Graham made a motion to adjourn seconded by Earl Dean.
Respectfully submitted,
Sandra Gruber
Administrative Assistant
____________________________ _____________________________
Chairman Secretary