Crossville Regional Planning Commission

April 16, 2009

Conference Room

City Hall

4:30 p.m.

The Crossville Regional Planning Commission met in its regularly scheduled meeting of April 16, 2009 at 4:30 p.m. in the Conference Room of City Hall. Those members present were: Dave Burgess Chairman, Mike Moser Vice Chairman, Earl Dean and Mayor J. H. Graham, III. Others present were: Dion Ault, Tom Wolf City Engineer, Kevin Dean Local Planner/GIS Administrator, Ron Turner. Those members absent were: Frances Cunningham, Robert E. Harrison Secretary and William E. Mayberry, III (Leave of Absence).

Chairman Burgess called the meeting to order at 4:30 p.m.

APPROVAL OF MINUTES OF REGULAR MEETING OF 3/19/09 AND SPECIAL CALL 3/24/09.

A motion was made by Earl Dean and seconded by Mayor Graham to approve the minutes of 03-19-09 and Special Call Minutes of 03-24-09 as written. Motion carried on voice vote.

APPROVAL OF SETBACK VARIANCE EAST ADAMS STREET, CHARLES (RON) TURNER, DEVELOPER.

Mr. Turner owns the piece of property on the corner of East Adams St. and Thurman Ave. across the street from Bilbrey Funeral Home. The property is currently used as rental storage buildings. Mr. Turner requested a variance last year in order to obtain a building permit to construct the storage buildings. Crossville Regional Planning Commission granted him the variance based on Staff recommendation from the Codes Department and contingent upon Mr. Turner constructing the building that would be closer than 20 feet to the apartment complex to proper fire standards set forth by Building Codes. Mr. Turner is now seeking a front setback variance from East Adams St. of 11 feet in order to build an office for his business. Upon site inspection, staff has determined that this would indeed be in line with the rest of the buildings in that area. (This section of town was part of the original Downtown Plat hat had no setbacks. The only reason Mr. Turner’s property is now required to have setbacks is the joining of a condemned alley that the City closed and Mr. Turner joined to his property, thus changing his original property boundaries.) Staff is in support of the granting of this variance and does not feel that the construction of his office would impede the ability to clearly see the upcoming intersection.

A motion was made by J. H. Graham, III and seconded by Earl Dean to grant a front setback variance of 11 feet for the construction of an office attached to one of the already existing storage buildings. This would bring the setback from 30 feet to 19 feet. Motion carried. Ayes (4) Burgess, Dean, Graham, and Moser. Noes (0) Absent (3) Cunningham, Harrison, Mayberry on leave of absence.

APPROVAL OF FINAL PLAT AND VARIANCE FOR FLAG LOT FOR JOSH WYATT, DION AULT SURVEYOR

This plat was represented by Dion Ault, Surveyor. Mr. Wyatt is seeking to purchase a piece of property from Mr. Joe Eller. The piece that Mr. Wyatt is purchasing is currently land locked, with the exception of a 20 foot ingress/egress easement from Wells Road along the southwestern side of Mr. Eller’s property. Mr. Wyatt would like to make the easement an actual piece of his property by dividing it from Mr. Eller’s and joining it to the piece he is purchasing. By doing this, Mr. Wyatt would be creating a flag lot. It was advised by Planning Staff that the proper width of the “stem” of a flag lot was 25 feet. Mr. Wyatt attempted to obtain an additional 5 feet from Mr. Eller. Mr. Eller refused to go more than 20 feet. Mr. Wyatt is now seeking a 5 foot variance to the flag lot requirements to have a 20 foot stem and not the required 25 feet. Staff recommends the granting of this variance in order to help do away with an easement and create a Flag Lot of ownership.

A motion was made by J. H. Graham, III and seconded by Earl Dean to grant a variance of 5 feet to the Regulations dealing with Flag Lots. This would bring the width of the “stem” from the required 25 feet to 20 feet. Motion carried. Ayes (4) Burgess, Dean, Graham and Moser. Noes (0) Absent (3) Cunningham, Harrison and Mayberry (Leave of Absence)

STAFF REPORTS – KEVIN DEAN LOCAL PLANNER

IN HOUSE APPROVALS, COMPLETED:

A. Gordon W. Selby Plat, a simple two lot subdivision located off East Lane. Corrections have been made and currently placed “On Hold” pending an annexation and sewer infrastructure negotiations with the City after the Highway 127 S sewer project is underway.

IN HOUSE APPROVALS, IN PROGRES:

A. Industrial Blvd. Part 2, the addition of property cut off on a previous plat added to another piece of property, currently out for corrections.

B. Payne/Owens Subdivision, “On Hold” (Staff has been attending meetings with all parties involved and consulting them on proceedings that should resolve any problems.)

C. Kingdom Hall, “On Hold” (Staff has been attending meetings with all parties involved and consulting them on proceedings that should resolve any problems)

LETTERS OF CREDIT

Mr. Dean reported that with the exception of the Letter of Credit on River Trail all others are up to date and current. River Trail, developer, Woody Welch presented a letter requesting release of his Letter of Credit in the amount of $19,000 and replacing it with a Cashier’s Check in the amount of $1,000. This Cashier’s Check would cover the cost of the rip/rap that needs to be put down to bring the roads up to Crossville street standards.

A motion was made by Earl Dean and seconded by J. H. Graham III to release Letter of Credit # 1004600 on Clayton Bank in the amount of $19,000 and to extend the time to complete the road for one (1) month to May 23, 2009. A Cashier’s Check in the amount of $1,000 was presented to cover this work. Motion carried. Ayes (4) Dean, Graham, Burgess, and Moser. Noes (0) Absent (3) Cunningham, Harrison and Mayberry (Leave of Absence)

STAFF REPORTS – JONATHAN WARD, STATE PLANNER

Jonathan Ward, State Planner, gave a list of topics for Crossville Regional Planning Commission mandatory 4 hours training for 2009. They are: Public Meetings Act, Sunshine Law, Public Chapter 1101, Amending the Urban Growth Boundary, Subdivision Plat Review, FEMA, NFIP, “How to Read a Flood Insurance Rate Map”, Planning related Legislative Updates.

Flood Ordinance

A motion was made by Mayor J. H. Graham and seconded by Earl Dean to recommend the Municipal Flood Damage Prevention Ordinance to City Council to be on the May agenda for adoption. Motion carried. Ayes (4) Burgess, Dean, Graham, Moser Noes (0) Absent (3) Cunningham, Harrison, Mayberry on leave of absence.

There being no further business a motion was made by Mayor Graham and seconded by Mike Moser to adjourn.

_______________________________ _________________________

Dave Burgess Date Mike Moser Date

Chairman Vice Chair

Respectfully submitted

Sandra Gruber

Administrative Assistant