Crossville Regional Planning Commission

January 15, 2009

5:30 p.m.

The Crossville Regional Planning Commission met in its regularly scheduled meeting on January 15, 2009. The following members were present: Chairman Dave Burgess, Vice Chairman Mike Moser, Secretary Robert E. Harrison, Earl Dean and Mayor J. H. Graham, III. Others present were: Christine L. Higg, Jesse Kerley, Tom Wolf City Engineer, Sandra Gruber Administrative Assistant, David Starnes State Planner, Kevin Dean Local Planner, Raymond E. Myers, Nancy Schaefer, City Manager Ted Meadows.

Those member absent were Frances Cunningham and William E. Mayberry, III.

The meeting was called to order at 5:30 p.m. by Chairman Dave Burgess.

APPROVAL OF MINUTES:

A motion was made by Mayor Graham and seconded by Earl Dean to approve the minutes of the November 20, 2008 meeting. Motion carried on voice vote.

APPROVAL OF FINAL PLAT, JD LAND COMPANY SUBDIVISION, JOHN LAWRENCE DEVELOPER

This plat was represented by Christine Higg and is a final plat for a two (2) lot subdivision between Old Mail Road and Miller Ave. encompassing 2.26 acres being divided into 1.32 acres and 0.94 acres. There are no new roads with access to the properties being from Old Mail Road and Miller Ave. There are not new waterlines, with water being provided by the City of Crossville from existing waterlines on Old Mail Road (6” and 16”) and Miller Ave. (16”). There are existing fire hydrants within the required 500’ distance. There is an existing sewer for Lot 1 on Old Mail Road (8” Gravity Sewer). However, there is not an existing sewer for Lot 2 of the subdivision. After discussion with Planning, Engineering, and Public Works staff, the closest location of sewer was determined and the developer was informed of the section of sewer they would be required to install. An engineered design was reviewed by Public Works and found acceptable. The plat shows the proposed location of a new 6” gravity sewer approximately 351 feet in length along Miller Ave. Due to the sewer line not being installed this plat does not meet the requirements set forth in the Subdivision Regulations for In-House approval and will require the Planning Commission’s approval with a financial guarantee. Staff recommends approval of the plat subject to a proper financial guarantee being received in the amount of $12,100.

A motion was made by Earl Dean and seconded by Robert Harrison to approve the final subdivision plat for JD Land Company upon receipt of a financial guarantee for sewer in the amount of $12,100. Motion carried on voice vote Burgess, Cunningham, Dean, Graham, Harrison, and Moser.

APPROVAL OF FINAL PLAT FOR RAY MYERS PROPERTY, RAY MYERS DEVELOPER

This plat was represented by Ray Myers and Nancy Shaefer. This is a proposed final plat for a two (2) lot subdivision between the existing Lantana Road and the proposed Lantana Road, encompassing 0.97 acres being divided into 0.27 acres and 0.70 acres, which includes 0.25 acres that will be taken by the State for the Lantana road widening/realignment project. There are no new roads with access to Lot 1 from the existing Lantana Road and currently no access to Lot 2. This is currently creating a “landlocked parcel”, however, the State has already approved Lantana Road and it is set to go out for bid. Once the new Lantana Road is complete Lot 2 will no longer be land locked. There are no new waterlines, with water being provided by the City of Crossville from the existing (8) waterline on Lantana Road. There is an existing gravity sewer line for Lot 1 on Lantana Road. However, there is not an existing sewer for Lot 2 of the subdivision. Since this is one of the few spots on the proposed Lantana Road that does not include a new water and sewer section, it is the feeling of staff that an exception should be made and a variance granted. Staff also recommends that a note be given on the plat indicating that it would be the responsibility of the owner of Lot 2 to run the connection lines to the existing water and sewer on Lantana Road along the wider than required utility easements of Lot 1 (10’ utility easements on both northern and southern lot lines). The closest fire hydrant is in excess of the 500’ minimum and there are not plans for a fire hydrant in the new Lantana Project. Under our current Subdivision Regulations, this would require the installation of a new fire hydrant, however, it is the feeling of staff that for a simple 2 lot subdivision with no potential for additional growth and expansion that this requirement should be waived and a variance granted. Staff recommends approval of the plat as well as the granting of the two above mentioned variance.

A motion was made by Mayor Graham and seconded by Robert Harrison to approve the following variances for this property:

1) A variance for water and sewer for Lot 2, providing the inclusion of the requested note stating it is the responsibility of the owner of Lot 2 to make the proper connections. Reasons for support of this variance is that this is a unique (or near unique) property in that the section of the proposed Lantana Road in front of Lot 2 does not include water and sewer.

2) A variance for the 500’ minimum distance of a fire hydrant (which is 542’) to the building site (42’). Reason for support is in narrative above.

Motion carried on voice vote. Ayes (5) Burgess, Dean, Graham, Harrison and Moser.

Absent (2) Cunningham and Mayberry

DISCUSSION OF URBAN GROWTH BOUNDARY AMENDMENT PROCEEDINGS, KEVING DEAN

Kevin Dean went over the proceedings to change the Urban Growth Boundary (UGB) for Crossville. After a period of three (3) years has passed following the date on which the county-wide growth plan was given final approval by the Local Government Planning advisory Committee, a committee may take the necessary steps to begin the process of amending it’s (UGB) (the county’s established growth plan). Steps to follow in order to do this were reviewed by Kevin Dean. He passed out maps to everyone showing the current UGB and the County’s proposed new Planned Growth Area (PGA) for the “Plateau Partnership Industrial Park” near Westel. He asked that each member take them home and mark them up and show the areas that they feel might need to be amended and to bring it back to the February meeting.

DISCUSSION OF LONG RANGE SIDEWALK PLANS –TED MEADOWS, CITY MANAGER

City Manager Ted Meadows presented a listing of the proposed sidewalks for the next 10 years. It is proposed to put in 1 mile of sidewalks a year for the next 10 years. List attached. Several of these sidewalks, will hopefully be done, with a 100% Federal grant with the Safe Routes to School program.

STAFF REPORTS- KEVIN DEAN

A. In House Approvals, Completed:

1. Carr Subdivision, a simple 2 lot subdivision off Frost Road. This plat has been recorded and a copy received.

2. James L. Summer Property, a simple 2 lot subdivision between Lee June St. and Dunbar Lane. All In-House approvals have been granted; however, as of Agenda creation we not have received a copy of the recorded plat.

Other:

Industrial Blvd. Subdivision – This plat has been signed and recorded, but was rejected by Staff and never sent before the Planning Commission for a variance. Robert Harrison, Secretary, signed the plat with the impression that City Planning Staff had sent the developer to his office for his signature. This was not the case. Planning staff had reviewed the plat and informed the developer of the requirements that must be met for the plat. Staff was informed that the proper steps were underway. Since the subdivision, needing a setback variance was within the City Industrial Park, a letter from all property owners in the park must be submitted to Staff with their concerns in regard to the setback variance requested. Then upon receipt of this letter the plat would go before Planning Commission with the variance requested, and then upon approval of the variance the plat could be recorded. This is being brought before the Planning Commission for two reasons, first, to inform the full commission of what has transpired in the interest of full disclosure and second, to seek the advice and recommendation as to what possible steps might be taken in regard to this matter.

A motion was made by Mayor Graham and seconded by Earl Dean to require Kevin Dean, Staff Liaison to the Planning Commission, to inform the Secretary, in writing that a plat has been approved and can be signed before signing off on any plats. Motion carried.

LETTERS OF CREDIT

All Letters of Credit are current and up to date.

MID YEAR 08-09 REPORT OF PLATS SUBMITTED

Mr. Dean gave a mid year report 6/30/08 to 12/21/08 on the number of plats submitted and fees collected. To date 16 plats have been submitted of which two are preliminary, 13 were final plats and one variance request. The total number of acres was 64.02 with total road footage of 3,138 feet. $570.00 in review fees was collected. There is a 36% reduction in the total number of plats from this time last year and a 74% reduction in the total number of new lots from this time last year.

STAFF REPORTS – DAVID STARNES

David Starnes State Local Planner reported that the County is going to amend their Planned Growth area and this would be a good time for the City to expand their Urban Growth Area. This would be the ideal time to do so because the City could do so in conjunction with their meetings.

OTHER INFORMAL MATTERS

The matter of meeting time was brought up by Earl Dean. It is suggested that the Crossville Regional Planning Commission change the regular meeting time to 4:30 p.m. on the third Thursday of the month. A notice will be sent to all Planning Commission members of this proposal before the next meeting. This proposal will be on the February Agenda.

There being no further business the meeting adjourned.

Respectfully submitted,

Sandra Gruber

Recording Secretary

_______________________________ ______________________________

Dave Burgess Date Robert E. Harrison Date

Chairman Secretary