Crossville Regional Planning Commission

February 18, 2010

4:30 p.m.

City Hall

The Crossville Regional Planning Commission met in its regularly scheduled meeting on February 18, 2010 with the following members present: Vice Chairman Mike Moser, Secretary Robert E. Harrison, Earl Dean, Mayor J. H. Graham, III, and Frances Cunningham The members absent were William E. Mayberry, III and Dave Burgess. Others present were: Valerie Hale, Assistant City Clerk; Kevin Dean, Local Planner; Jonathan Ward, State Planner; Clifford Waldo, and Robert Fields of Fields Engineering.

The meeting was called to order at 4:31 p.m. by Vice Chairman Mike Moser.

APPROVAL OF MINUTES OF REGULAR MEETING 1/21/2010.

A motion was made by Mayor J.H. Graham, III and seconded by Frances Cunningham to approve the minutes as written for the regular meeting of January 21, 2010. Motion carried on voice vote.

APPROVAL OF FINAL PLAT FOR EASTVIEW PHASE II, CROSSVILLE HOUSING AUTHORITY, DEVELOPER.

This is a 27 lot subdivision located just west of the Cook Road/Short Road intersection on 11.24 acres. This was Phase Two of the Eastview Subdivision that was first approved by the Planning Commission on September 20, 2007. This phase of the subdivision brings the total lot count to 57. This development will be increasing the City’s road, water, and sewer by approximately 1475 feet. At this time, none of the infrastructure has been installed. In lieu of the completion of work, the Housing Authority is offering a Letter of Credit for the road, water, and sewer in the amount of $150,000.00. The amount has been approved by Public Works Department.

A motion was made by Mayor J.H. Graham, III and seconded by Rob Harrison to grant the final plat for Eastview Phase II. Motion carried on roll call vote. Ayes (5) Dean, Graham, Harrison, Cunningham, and Moser. Absent (2) Mayberry, Burgess

APPROVAL OF AMENDMENT TO BY LAWS TO CHANGE REGULAR MEETING TIME

A motion was made by Mayor J.H. Graham, III and seconded by Earl Dean to grant approval of changing the meeting time from 4:30 p.m. to 12:00 p.m. on the third Thursday of each month. 2/3 vote is required per the By-Laws. Motion carried on roll call vote. Ayes (5) Dean, Graham, Harrison, Cunningham, and Moser. Absent (2) Mayberry, Burgess.

STAFF REPORTS –KEVIN

In House Approvals, Completed:

a. Frost Road Addition Plat, a simple subdivision consisting of creating a new lot and moving the lot line of another, located off Frost Road. This is out for signatures and recording.

In House Approvals, In Progress:

a. Revised plat of Griffith Property, a simple 2 lot revision to a recorded plat located off Virgil Smith Road, moving a common lot line 10 feet to the east.

b. Possible lot to be subdivided in Shiloh Subdivision.

Completed Plats:

a. None.

Other:

a. Public Chapter 1101-Urban Growth Boundary (UGB) Expansion Update

The Planned Growth Committee had a joint work session with the County Commission. A few areas were contended. It was felt at that time to just remove the areas that might present a problem in getting the proposed expansion denied by the County Commission. The plan was presented to the Cumberland County Commission and was approved. The City of Crossville will have it on their next agenda and then any and all reports and documentation will be finished and the proposed expansion and newly created areas will be sent to the state.

Mayor J.H. Graham, III made a motion to approve “A Resolution To Support The Adjustment Of the Crossville Regional Planning Region For The City Of Crossville, Tennessee”. Rob Harrison seconded the motion.

Ayes (5) Dean, Graham, Harrison, Cunningham, and Moser. Absent (2) Mayberry, Burgess

b. Crossville Housing Authority presented a Letter of Credit and Letter of Credit Agreement in the amount of $150,000.00. All other Letters of Credit are up to date.

State Planner:

Jonathan Ward announced that there is an upcoming training opportunity available on Wednesday, February 24, 2010. If anyone is interested, let him know.

OTHER INFORMAL MATTERS:

Ted Meadows, City Manager, introduced Mr. Clifford Waldo. Mr. Waldo has been informed by the City of Crossville Codes Enforcement Department that he is in violation of the 2006 International Building Code which has been adopted by the City of Crossville and that a “Notice of Violation and Order to Stop Work” was issued. The Planning Commission serves as the Appeals Board for the Code Enforcement Department and Mr. Waldo was present to make his intent to appeal known. A meeting for the City of Crossville Building Codes Board of Appeals (which is comprised of the same members as the Crossville Regional Planning Commission) was set up for February 23, 2010 and 12:00 p.m. for the appeals process.

A motion to adjourn was made by Mayor J.H. Graham, III and seconded by Earl Dean. Motion carried on voice vote.

Respectfully Submitted,

Valerie Hale

Administrative Assistant

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Mike Moser Date Robert E. Harrison Date

Vice Chairman Secretary