The City Council for the City of Crossville, Tennessee met in regular session on Tuesday, August 10, 2010, at Crossville City Hall.

Roll Call.

Present: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean. Others present were City Manager Curtis Adams, City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, Heather Mullinix, George M. Marlow, David Beaty, Andy Vaughn, Chris Bennett, Darrell Hall, Mary Beth Jones, Dewey Peterson, Billy Martin, Jerry Garrison, Joe Miller, Steve Powell, James Perry, Scott Freeman, Wendell Brannon, Darlene Barnwell, Darian Dykes, Allen Tabor, Wade Ledford, John Teeple, John A. Teeple, Logan Adams, Daniel Teeple, Gary Adams, Jessica Sexton, Vickie K. Sexton, Beth Adams, Mike Smith, Clark Annis, Chris South, Jon Wirey, Tony Akins, Jon Tollett, Frances Carson, John Withers, Lori Withers, Skylin Withers, Deanne Blankenship, Rodney Lowe, Vancieneta S. Wisdom, Kim Hinch, Dennis Gregg, Jim Young, Fred Houston, Karli Threet, Kim Miller, Abigail Warren, Mark Dalts, Austin Winkler, and Billy Loggins.

Mayor J. H. Graham, III was present and presiding. He called the meeting to order at 6:00 p.m. The invocation was given by Dewey Peterson of the New Beginnings Church. The Young Marines presented the colors and led the Pledge of Allegiance.

ITEM #1 – PRESENTATIONS/PROCLAMATIONS

a) CoLinx – Mayor Graham recognized CoLinx as his Green Partner for August.

b) Wastewater Treatment Plant Awards – Clark Annis presented the Operational Excellence Award for continued outstanding operations of the Crossville Wastewater Treatment Facility and the 2010 Tennessee Beneficial Reuse of Biosolids award. The Obed Watershed Community Association, under the leadership of Dennis Gregg, was also recognized as the 2010 recipient of the Outstanding Watershed Management Award for the One Mile Stream Project, which is part of the Obed Water Watershed.

c) Commendations – Sgt. Tony Akins, SRO officer at Stone Memorial High School, was commended for being named “SRO of the Year” at the 2010 Tennessee SRO conference. This award was presented to the SRO that has taken the initiative to meet his students, community, and exemplifies the TN SRO concept of teacher, counselor and peace officer profession.

Sgt. Jon Wirey and Ptl. Jon Tollett were commended for the rescue of an elderly female from a burning structure.

d) Jr. Grillers John Teeple, Daniel Teeple, Jessica Sexton, Logan Adams, David Scavo, and Josh Whittenburg were recognized for the participation in “Wheels & Squeals” and their current ranking in the top one-third of grilling teams in the nation with the Kansas City BBQ Society.

(At 6:25 p.m. the regular meeting was recessed and the Solicitation Board convened.)

SOLICITATION BOARD

United Fund of Cumberland County

A motion was made by Councilman Duer, seconded by Councilman Dean, that a Solicitation Permit be issued to the United Fund of Cumberland County. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

(At 6:30 p.m. the Solicitation Board was adjourned and the Beer Board convened.)

BEER BOARD

Tokyo Japanese Steak House

An application was received for an on-premises beer permit from Siu Yue Au dba Tokyo Japanese Steak House located at 1246 N. Main St. Police Chief David Beaty recommended approval.

A motion was made by Councilman Duer, seconded by Councilman Kerley, that an on-premises beer permit be issued to Siu Yue Au dba Tokyo Japanese Steak House. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

El Rincon Oasaqueno

An application was received for an on- and off-premises beer permit from Juana Martinez Jose dba El Rincon Oasaqueno located at 202 N. Main St. Police Chief David Beaty recommended approval.

A motion was made by Councilman Duer, seconded by Councilman Kerley, that an on- and off-premises beer permit be issued to Juana Martinez Jose dba El Rincon Oasaqueno. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

Dolgencorp, LLC dba Dollar General Store #2450

An application was received for an off-premises beer permit from Dolgencorp, LLC dba Dollar General Store #2450 located at 1858 N. Main St. Police Chief David Beaty recommended approval.

A motion was made by Councilman Duer, seconded by Councilman Kerley, that an off-premises beer permit be issued to Dolgencorp, LLC dba Dollar General Store #2450. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

(At 6:35 p.m. the Beer Board was adjourned and the regular meeting reconvened.)

ITEM #2 – CONSENT AGENDA

A motion was made by Councilman Wyatt, seconded by Councilman Dean, that all items on the consent agenda be approved as follows:

a) Approval of minutes (7/13, 7/29)

b) 3^rd Reading of Ordinance amending the FY10/11 budget for employee bonuses

c) 3^rd Reading of Ordinance amending §7-604(1)(a) of the Crossville Municipal Code regarding hours for open burning

d) 3^rd Reading of Ordinance amending §7-501 of the Crossville Municipal Code regarding posting of permits for fireworks

e) Approval of Initial Resolution for $6,000,000 loan through the TML Bond Fund

f) Approval of Resolution authorizing a loan agreement not to exceed $6,000,000 through the TML Bond Fund

g) Approval of contract with PBS&J in the amount of $122,450 for engineering services on the pavement rehabilitation project at Crossville Memorial Airport

h) Approval of contract with the Nature Conservancy for a liaison for development of the Cumberland Habitat Conservation Plan in the amount of $9,102 (no local match)

i) Approval of contract with U.S. Department of Justice for a grant award of $10,840 (no local match) for the purchase of rifles for the Police Department and computers for the Sheriff’s Department

j) Approval of contract with Tennessee Department of Economic and Community Development for a grant award of $100,000 (local match-$91,247) for energy improvements in City buildings

k) Approval to purchase water meters from Actaris/Itron as proposed in year three of the original contract in the amount of $270,000 and award annual price contract for individual meters

l) Approval of agreement with Master Meter to replace failing Catoosa Utility Department radio meters at a cost not to exceed $75,000

m) Approval of temporary street closing of Braun Street on August 28 for Bubbafest from 2:00 p.m. to 9:00 p.m.

n) Approval of the following temporary street closings for Depot Days

i. Friday, September 10 (7:00 a.m. – 6:30 p.m.)

1. 4^th Street from Main to Thurman

ii. Friday, September 10 (3:30 p.m. – 9:00 p.m.)

1. Thurman Street from Neecham to Taylor

iii. Saturday, September 11 (6:30 a.m. to 9:00 p.m.)

1. Main Street from Lantana to Neecham

2. Rector from Stanley to North

3. Thurman from Stanley to Neecham

4. Stanley from Thurman to Rector

5. 1^st and 2^nd Streets from East St. to Rector

6. 4^th Street from Thurman to Rector

7. 5^th Street from Thurman to West

8. North St. from Thurman to West

9. Taylor St. from Thurman to Main

o) Approval of temporary street closing of Braun Street on October 30 for SpiritFest from 2:00 p.m. to 9:00 p.m.

p) Approval of contract with the Upper Cumberland Development District for administrative and management assistance in the amount of $5,000 for the GIS Storm Water Inventory grant

q) Approval of amendment of Contract in Lieu of Performance Bond on the Crossville Sanitary Landfill reducing the bond from $868,873 to $824,343

r) Reappointment of Russell W. Smith, John R. Crowder, and Robert L. Bottoms to the Catoosa Department Advisory Committee

Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

Prior to the vote, the following items were clarified:

§ Mayor Graham pointed out that the loan from the TML Bond Fund now allows the funds to be drawn down as needed and interest paid only on the amount drawn down.

§ Catoosa meters – Jerry Garrison stated that there will be a 20 year warranty on replacement of the clips for the radio-read meters. The meters are $150, but they were negotiated down to $50 with trade-in of the current meters.

ITEM #3 – MATTERS RELATIVE TO MARKETING AND PUBLIC RELATIONS

Marketing Director Billy Loggins discussed the latest marketing and public relations projects.

§ Golf Capital of Tennessee Women’s Open – It was a great tournament with community support from Veolia, Fairfield Glade, and Cumberland Medical Center. Approximately 600-800 spectators were at the 18^th green and all along the course.

§ City of Crossville State Team Golf Tournament – The event was held at Lake Tansi with 20 teams.

§ 2010 Christmas Parade – “Wonders of Christmas” was selected as the theme

§ Bio-Diesel Project – A container is being placed at the County recycling center. The project will also be featured in September on the Cookeville PBS station.

§ Dr. Carl T. Duer Soccer Complex – They are working on state tournaments, but have nothing to report at this time.

§ 2011 Tennessee Visitors Guide will come out in early 2011

§ Wheels 'n Squeals BBQ Event/Cruise-In – 5 teams participated, including 2 local teams

§ Airport Open House Fly-in – October 2 from 9:00 a.m. – 3:00 p.m.

§ Monthly marketing meeting with all media outlets being planned

§ State Tourism Department – An article is coming out featuring Tennessee with specific information about Crossville and Stonehenge.

§ Rural Development Grant/Loan on Hwy. 70N – The official announcement has been made about the grant/loan.

§ Senior Fair Day on September 1 – The horseshoe event is being coordinated by City

§ Choice Directory is being distributed and is very impressive, especially the section about the City.

ITEM #4 – MATTERS RELATIVE TO LITTLE OBED RIVER GREENWAY

In 2008, the City applied for grant funds to assist in the costs of constructing a greenway from Holiday Lake to the Little Obed River Park. At the same time, Cumberland County Habitat for Humanity was purchasing property that was located along the selected route and expressed their support of the greenway project. Habitat has proceeded with plans for developing the property into 120 lots and expect to present their preliminary plans to Planning Commission in August. Dewey Peterson, representing Habitat, presented a proposal to deed 11.8 acres to the City of Crossville for a future greenway project. In exchange, they requested 58 prepaid water taps, 58 prepaid sewer taps, one mainline water tap, and one main line sewer tap. Since they build 5-8 homes per year, these taps are expected to be used over a multi-year period. At today’s prices, the value of the requested taps is approximately $97,050.

Mayor Graham expressed his support for the swap since the City already gives them donations equal to the value of the taps they use. Council deferred the matter to the September meeting.

Tim Begley was asked to provide information to the Council on any costs for maintenance and/or taps and the condition of the land. City Clerk Sally Oglesby reported that the donated land can be used as a match on future grant applications and reduce the cash match required.

ITEM #5 – BIDS ON AIRPORT PROJECTS

(Bid tabulations are attached and made a part of these minutes.)

T-Hangar Expansion – The apparent low bidder, Freitag Construction, was recommended for award of the contract in the base bid amount of $927,911 with the alternatives, for a total of $1,196,383. After several reviews with the State, agreement has been reached to shift several items from the State funding side (Schedule 1) to Federal funding (Schedule 2) to maximize the dollars. The shift of these items will result in a savings to the City of $355,369, leaving the City’s funding requirement at $136,101.20. These changes will require a change order, but the price will not change.

AvGas tanks –The low bid was more than 15% over the funds available through the grant, so an amendment must be requested from the State in the amount of $44,000 before a bid can be awarded.

A motion was made by Councilman Wyatt, seconded by Councilman Kerley, that

1) the low bid of Freitag Construction on the t-hangar addition project be approved;

2) change order #1 be approved, contingent on all contract documents being signed by Freitag Construction; and

3) approval be given for the submittal of a request for an amendment to the current grant contract for the fuel farm relocation in the amount of $44,000.

Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

ITEM #6 – MATTERS RELATIVE TO CITY-WIDE SEWER PROJECT

In the special audit performed by the Comptroller’s office it was recommended that the City codify the areas entitled to free grinder pumps through the City-wide sewer project. Since the sewer project was completed in 1998, over 10 years ago, it was recommended by the City Clerk that Council adopt a resolution terminating the program. She suggested a termination date of December 31, 2010 to give time for ample notice to any remaining qualifying homes that they would have approximately four months to connect to the sewer line and receive a grinder pump at no charge.

A motion was made by Councilman Wyatt, seconded by Mayor Graham, that the resolution setting an expiration date of December 31, 2010 on provisions of the city-wide sewer program be adopted. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

ITEM #7 – CITY ATTORNEY’S REPORT

City Attorney Kenneth Chadwell reported that no new lawsuits had been filed against the City in the past month. He further reported that a consent decree was issued on the Lena Ford easement for the Lantana Road utility relocation project. Hwy. 70N easements have been acquired without any condemnation required.

On Codes matters, D & J Appliances has not responded to letters and will have to be filed in court. With the passing of Bobby Bilyeu, it has been indicated that the family is going to clean the property up so they have been given extra time. Councilman Wyatt mentioned that America Restaurant (former Dickey’s Barbeque) needed cleaning since it closed. Tim Begley will inform Codes of the situation.

ITEM #8 – CITY MANAGER’S REPORT

City Manager Curtis Adams presented the monthly revenue reports for sales tax, wholesale beer tax, and wholesale liquor. He also presented updated reports on building permits, grants/ projects, and special projects. Mr. Adams commended Billy Loggins on the work he does in the promotion of events. He also recognized the Public Works Department and Engineering. Several projects were updated.

§ Joe Miller reported that the drainage problems on the Woodrow Forsythe and Floyd Stone properties and 10^th Street have been completed. Mayor Graham asked for attention to be given to the drainage issues at the 4-way stop by the post office.

§ Tim Begley reported on the work to be completed by city crews at Caryonah. The contractor’s work has been completed.

§ The Holiday dam valve actuators are now out for bid. They should be installed by November 8.

§ Meadow Park Lake dam – The U. S. Army Corps of Engineers water harvesting permits were applied for in February. A meeting was just held with the National Park Service, who must sign off on the permits, last week. These permits can take upward of two years, but they are trying to move it more quickly. Another meeting is scheduled in another week that should help iron out the details so that the Army Corps of Engineers can sign off of the permits sooner. Mayor Graham reminded everyone that to meet Safe Dam requirements, water would need to begin being released from Meadow Park Lake in December to begin the maintenance work on the dam.

§ Airport projects – The t-hangar roof repairs and the beacon painting projects will begin in the next few weeks.

§ Holiday Lake property repairs – It was reported by Steve Powell that 19 out of 25 properties have been completed at a cost of about $18,000. The property owners seem to be very happy. The water has to drop down some before the remaining can be completed.

§ Steve reported that his crews and the Street Dept. crews will begin cleaning on Hwy. 127 from the yard sale and continue mowing grass and spraying weeds. Councilman Wyatt asked that they look at an eyesore behind Food Lion.

§ Billy Martin reported that they have completed 8 water/sewer construction projects since last Spring and have two or three almost completed. They are starting to paint hydrants; annual grinder pump maintenance, and replacing the water meters.

ITEM #9 – GRIEVANCES FROM CITIZENS

There were none.

With no further business, the meeting was adjourned at 7:31 p.m.