The City Council for the City of Crossville met in regular session on Tuesday, July 12, 2010, at Crossville City Hall.

 

Roll Call.  Present: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman George Marlow, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt.  Others present were City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, Finance Director Fred Houston, Cody Young, Don Napier, Mary Beth Owens, Steve Powell, Jerry Garrison, Tim Begley, David Beaty, Heather Mullinix, Brian Templeton, Joe Miller, Derrick Clemow, James Perry, Rodgers Spencer, Billy Martin, Chris Bennett, Tim Chesson, Ashley Kesterson, Ann Johnson, Tyler Mohler, Jerry Kerley, Kenny Diehl, Sam Harrison, Tony Perry, Art Wojta, Judy Wojta, Frank Shipley, Darlene Barnwell, Sandra Gruber, Lori Withers, Hunter Withers, Chris South, Skip Freitag, Lori Neal Freitag, Clark Annis, T.C. Miller, Jim Morrow, Elaine Morrow, Jesse Kerley, Art E. Gernt, II, Julia Dean, Mark Fox, Steve Hill, Nick Reed, Eddie Freel, Ted Meadows, Katie Kirkham, June Zettelmeyer, Dennis Gregg, Khrista Wyatt, and Darrell Sherrill.

 

            Mayor J. H. Graham, III was present and presiding.  He called the meeting to order at 6:00 p.m.  The invocation was given by Tim Chesson of the Faith Worship Center.  The Young Marines presented the colors and led the Pledge of Allegiance.

 

 

ITEM #1 – PROCLAMATIONS/PRESENTATIONS

 

            Mayor Graham presented the Mayor’s Green Partner award to the Obed Watershed Community Association, represented by President June Zettelmeyer and Director Dennis Gregg.

 

 

ITEM #2 – CONSENT AGENDA

 

      A motion was made by Councilman Earl Dean, seconded by Councilman Danny Wyatt, that all items on the consent agenda be approved as follows:

a)     Approval of minutes (6/14, 6/27)

b)     3rd Reading of Ordinance amending the budget for FY10-11 to adjust to actual

c)      3rd Reading of Ordinance amending the budget for FY10-11 for the Cumberland County Playhouse

d)     3rd Reading of Ordinance amending the budget for FY10-11 for HVAC unit at Palace Theatre

e)     3rd Reading of Ordinance annexing 2.7 acres on Lantana Road (Dollar General)

f)        Resolution approving a Plan of Services for the annexation of 2.7 acres on Lantana Road (Dollar General)

g)     Approval of Amendment to Agreement with the Tennessee Department of Transportation on the Downtown Enhancement Project

h)      Resolution approving grant application to TML Risk Management Pool for a $2,000 matching grant for safety equipment

i)        Approval to engage Bass Berry Sims as bond counsel for Meadow Park Lake dam improvement project issuance, Series 2011, in the amount of $4,000,000 at a fee of $8,000

j)        Approval of Initial Resolution authorizing the issuance of a not to exceed $4,000,000 Water and Sewer Revenue and Tax Bond, Series 2011, for the Meadow Park Lake dam improvement project

k)      Approval of Resolution authorizing the issuance of a not to exceed $4,000,000 Water and Sewer Revenue and Tax Bond, Series 2011, for the Meadow Park Lake dam improvement project; providing for the collection and disposition of the revenues; making provision for the issuance, sale, and payment of said bond, establishing the terms thereof and the disposition of proceeds therefrom, and the levy of a tax under certain conditions for the payment of principal and interest on the bond, and providing details relating to the issuance of bond anticipation notes

l)        Approval to engage Bass Berry Sims as bond counsel for Meadow Park Lake dam improvement project issuance, Series 2011A, in the amount of $505,000 at a fee of $4,000

m)   Approval of Initial Resolution authorizing the issuance of a not to exceed $505,000 Water and Sewer Revenue and Tax Bond, Series 2011A, for the Meadow Park Lake dam improvement project

n)      Approval of Resolution authorizing the issuance of a not to exceed $505,000 Water and Sewer Revenue and Tax Bond, Series 2011A, for the Meadow Park Lake dam improvement project; providing for the collection and disposition of the revenues; making provision for the issuance, sale, and payment of said bond, establishing the terms thereof and the disposition of proceeds therefrom, and the levy of a tax under certain conditions for the payment of principal and interest on the bond, and providing details relating to the issuance of bond anticipation notes

o)     Acceptance of Fawn Loop (extension) as a City Street

p)     Approval of temporary street closings on July 29-30 for a DCI Summer Concert

q)     Approval of temporary street closing on August 27 for Bubbafest

r)       Approval of temporary street closings on October 28 for downtown cruise-in

s)      Approval of payment of $25,000 for Tennessee Women’s Open Sponsorship

t)        Approval of Pennington and Associates, Inc. for Benthic Macroinvertebrate Assessments

Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman George Marlow, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt.

 

 

ITEM #3 – MATTERS RELATIVE TO PUBLIC RELATIONS AND MARKETING

 

            Mayor Graham presented a participation agreement for a national show, “Today in America with Terry Bradshaw”, that would spotlight the City of Crossville.  The cost is $19,800.  City Attorney Kenneth Chadwell approved the agreement as to form.

 

            A motion is made by Mayor J. H. Graham, III, seconded by Councilman Danny Wyatt, that approval be given for the participation agreement with “Today in America”.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman George Marlow, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt.

 

            Marketing Director Billy Loggins and Don Napier discussed the latest marketing and public relations projects. 

  • Kohl’s Cup
  • Business Incubator – Ribbon Cutting will be July 14
  • Cumberland County Playhouse
  • Tennessee Women’s Open – approaching 100 entrants with several new sponsors
  • Stay & Play Publication
  • Monthly Arts Round Up Meeting
  • Area Motels – A pilot project is underway to put televisions in the lobbies with videos about the area and events
  • TVA – helping with industrial prospects and signage
  • Johnny Majors Invitational – held July 9-10 at Lake Tansi
  • City of Crossville State Team Championship – begins July 25
  • City of Crossville Jr. Golf Tournament – will be held at River Run
  • Upper Cumberland Tourism Association – Annual meeting held at the Palace
  • Promotions through KOA campgrounds

(At 6:30 p.m. the regular meeting was recessed and the Beer Board convened.)

 

BEER BOARD

Miller Mart

            An application for an off-premises beer permit was submitted by Kamlesh B. Patel dba Miller Mart located at 1588 Miller Ave.  Police Chief Beaty recommended approval.

 

Peavine Roadhouse

            An application for an on- and off-premises beer permit was submitted by Donna Lucas dba Peavine Roadhouse located at 31 Confederate Drive.  If approved, the beer permit will be effective July 27, which is the effective date of the annexation.  Police Chief Beaty recommended approval.

 

            A motion was made by Councilman Boyd Wyatt, seconded by Councilman Danny Wyatt, that an off-premises beer permit be approved for Kamlesh B. Patel dba Miller Mart and an on- and off-premises beer permit be approved for Donna Lucas dba Peavine Roadhouse effective July 27.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman George Marlow, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt.

 

(At 6:35 p.m. the Beer Board was adjourned and the regular meeting reconvened.)

 

 

ITEM #4 – MATTERS RELATIVE TO BUILDING PROJECTS

 

            Derrick Clemow and Brian Templeton from Upland Design Group updated the Council on the plans for Fire Hall #3 and the new City Hall.  Chris South reported that they are in favor of the revised plans for the Fire Hall #3 and will be able to use the Public Safety building to accommodate their needs.  Mayor Graham requested plans from the Police and Fire Departments for renovations required for the use of the current City Hall and Public Safety building.

 

 

ITEM #5 – MATTERS RELATIVE TO WATER PLANT IMPROVEMENTS

 

            As requested, Sam Harrison provided a more in-depth discussion of the needed improvements at the water plants.  A proposed contract to provide the engineering services was presented.  The cost is $97,270 to provide services for the following:

            Holiday Hills – addition to the existing raw water pump building, new powder activated carbon storage and feed system, repairs to existing concrete surfaces, and replacement of four filter underdrains, replacement of filter media, and rehabilitation of the concrete surfaces.

            Meadow Park Lake – new powder activated carbon storage and feed system, new baffle wall prior to the effluent weirs, and replacement of the existing lighting system to save electrical costs.

 

            Jerry Kerley stated that the construction can be staged so that the plants will not have to be shut down.  Mr. Harrison estimated that the engineering fees, permit fees, review fees, etc. should not exceed $150,000.  The proposed contract with SSR was approved according to form by the City Attorney.  If approved to proceed, it was estimated that construction should begin January 2012.

 

            A motion was made by Councilman Boyd Wyatt, seconded by Councilman George Marlow, that the engineering contract with Smith Seckman Reid in the amount of $97,270 for water plant improvements be approved.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman George Marlow, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt.

ITEM #6 – MATTERS RELATIVE TO WATERLINE PROJECTS

 

            The item was deferred to the special called meeting to be held next week.

 

 

ITEM #7 – MATTERS RELATIVE TO AIRPORT T-HANGARS

 

            Based on rates at surrounding airports, Airport Manager Chris Bennett recommended the following monthly rental rates for the t-hangars, effective with the opening of the new t-hangars:

                                                       Current          Proposed

            New-small                                                      $175

            New-large                                                      $250

            New-storage                                                  $100

            Small 1-4,8-11                       $110               $110

            Small 5,6,7,12,14,15            $120               $130

            Small 20-37                           $135               $145

            Large 16,17,18,19                $155               $165

            Old-Storage units                  $  50               $  50

 

            It was pointed out that a $10 increase is in line with previous rate increases.  Following adoption of a rate schedule, letters will be sent to current lessees to offer them the first opportunity, on a first-come, first-served basis, to change hangars.  After they have an opportunity to move, those on the waiting list will be offered the remaining spaces.

 

            A motion was made by Councilman Boyd Wyatt, seconded by Councilman Danny Wyatt, that the t-hangar rate schedule be adopted.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman George Marlow, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt.

 

            A motion was made by Councilman Boyd Wyatt, seconded by Councilman Danny Wyatt, that the t-hangar waiting list policy and lease agreement be adopted.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman George Marlow, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt.

 

T-Hangar project – It was the opinion of the engineer that the ridge vents on-site for both t-hangar units were the incorrect vents and should not be accepted.  This is also the opinion of the City Attorney and Director of Engineering following review of the contract documents and addendum.  Mr. Skip Freitag stated his concerns over discrepancies in the plans, spec book, and description.  The City Attorney and City Engineer were asked to meet and make a recommendation at the upcoming special called meeting.  A decision on the vents is not currently causing a delay in construction.  To change to the vents requested by the engineer, it is estimated that there would be an additional cost of about $10,000.

 

 

ITEM #8 – MATTERS RELATIVE TO ON-GOING PROJECTS

 

            Director of Engineering Tim Begley reported on the status of current projects.  In addition to the written report, he provided the following information:

  • Corporate Hangar – A 100’ x 120’ is planned and will utilize a portion of the new acquired Donnelly property.  Mayor Graham suggested a rate of $2,500/year for 20 years.
  • The Cumberland Cove water line project is nearing completion with about $60,000 in taps sold.
  • Water Harvesting – Significant rock has been encountered on the intake, which has about 30’ remaining.
  • Meadow Park Lake dam project – The contractor expects to begin dropping lake on July 21.
  • Wetlands bank at airport – Mayor Graham proposed looking at establishing a wetlands bank on the back side of the airport that can be used for future mitigation projects.  The matter was deferred to the special called meeting.

 

 

ITEM #9 – MATTERS RELATIVE TO RESCUE SQUAD ADDITION

 

            A request was received to waive the building permit fees for the addition to the Rescue Squad building. 

 

            A motion was made by Councilman Boyd Wyatt, seconded by Councilman Earl Dean, that the building permit fees for the Rescue Square addition be waived.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman George Marlow, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt.

 

 

ITEM #10 – CITY ATTORNEY’S REPORT

 

Northwest Connector – City Attorney Chadwell provided an update on the negotiations with the remaining property owners required for acquisition.  One parcel is still remaining.  The maximum offer was offered, but rejected.  No counter-offer was given.  Mr. Chadwell stated that he will continue to negotiate a settlement following filing of the condemnation suit.

 

            A motion was made by Mayor J. H. Graham, III, seconded by Councilman Danny Wyatt, that the City Attorney be empowered to proceed with any and all lawsuits necessary and incidental to secure the right-of-way for the Northwest Connector and that all expenditures made and all transactions made with everyone on the Northwest Connector be ratified.  Vote: Motion passed (summary: Yes = 3, No = 0, Abstain = 2).  Yes: Councilman Earl Dean, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt.  Abstain: Councilman Boyd Wyatt, Sr., Councilman George Marlow.

 

 

ITEM #11 – CITY MANAGER’S REPORT

 

            In the absence of the City Manager, the monthly revenue reports on sales tax, wholesale beer, and retail liquor were presented.  Also presented was the monthly building permit report and an update on current grants and projects.  It was reported that the surplus water meters had been sold and the City had received $44,857.14 in revenue so far with an additional $20,626 expected.

 

            The following pay adjustments were presented:

            Water Filtration – Jan Nix was given a 5% increase retroactive to May 9, 2011 in June 2011 for passing the water filtration Grade IV Certification Test.  Scores were not received until after the June 2011 meeting.  The raise was approved in the 2010-11 and 2011-12 budget.  No action was needed.

            Police – Andrew King has satisfactorily completed Police Academy, FTO training and his 6 months trial period.  He is due a 5% increase effective with the July 10, 2011 pay period.  The raise was included in the 2011-12 budget.  No action was needed.

            Police – A request was made to promote Chad Withrow from Patrolman to Sergeant with a 7% increase and Larry Quall from Sergeant to Lieutenant with a 3.6% increase.  Funds for the promotions were budgeted in the 2011-12 budget.

            A motion was made by Councilman Earl Dean, seconded by Councilman George Marlow, that approval be given for the promotions in the Police Department.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman George Marlow, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt.

 

            Fire – Pay increases are requested for Firefighters Chris Hall, Todd Kemmer, Jeremy Mangas, and Donald Earhart who have completed the Emergency Medical Technician course and received their State certification.  The raise for this certification is a 5% increase.  The money was not budgeted and will require a budget amendment.

            A motion was made by Councilman Boyd Wyatt, seconded by Councilman Earl Dean, that approval be given for the pay increases for Firefighters Chris Hall, Todd Kemmer, Jeremy Mangas, and Donald Earhart and a budget amendment passed on first reading.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman George Marlow, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt.

 

            Mayor Graham read a letter of resignation from City Manager Curtis Adams effective July 6, 2011 (letter attached and made a part of these minutes).  The Council accepted, regretfully, his resignation.

            A motion was made by Councilman Boyd Wyatt, seconded by Mayor J. H. Graham, that Mike Turner be named as Interim City Manager.  Vote: Motion passed (summary: Yes = 4, No = 1, Abstain = 0).  Yes: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman George Marlow, Mayor J. H. Graham, III.  No: Mayor Pro-Tem Danny R. Wyatt.

 

            A proposal from Mr. Adams on economic development will be placed on the special called meeting to be held on Tuesday, July 19, at 2:00 p.m.  Other items to be placed on the agenda will be building projects, Cumberland Cove/Hwy. 70N bonds, mitigation bank on airport property, and animal control officer.

 

 

            With no further business, the meeting was adjourned at 8:03 p.m.