The City
Council for the City of
Roll Call. Present: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman George Marlow, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt. Others present were City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, Jerry Kerley, Fred Houston, Sam Harrison, David Beaty, Steve Hill, Julia Dean, Heather Mullinix, Karli Threet, Darlene Barnwell, Fred Houston, Tim Begley, Jerry Garrison, Steve Powell, Jerry Garrison, Tony Perry, Terry Ashburn, Billy Martin, and Mike Mudd.
Mayor J. H.
Graham, III was present and presiding.
He called the meeting to order at
ITEM #1 CONSENT
AGENDA
b) 2nd Reading of Ordinance amending the FY10-11 budget for Cumberland County Playhouse in the amount of $25,000 - Mayor Graham commented that he was proud to put smart growth to work in our community by taking care of assets and investments and the places that are valued for what they bring to our quality of life. Further, since he missed the last meeting, he wanted to express his full support the Cumberland County Playhouse and the Council actions at that meeting.
A motion was made by Mayor J. H. Graham, III, seconded by Councilman Boyd Wyatt, that the ordinance amending the FY10-11 budget for Cumberland County Playhouse in the amount of $25,000 be passed on second reading. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman George Marlow, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt.
A motion was made by Councilman Boyd Wyatt, seconded by Councilman Danny Wyatt, that all items on the consent agenda be approved as follows:
a)
2nd Reading of Ordinance amending the FY10-11
budget for Palace Theatre-HVAC units in the amount of $6,000
b)
2nd Reading of Ordinance amending the FY10-11
budget for Cumberland County Playhouse in the amount of $25,000 PULLED FROM
CONSENT AGENDA
c)
2nd Reading of Ordinance amending the FY10-11
budget to adjust to actual at year-end (in title only)
d)
3rd Reading of Ordinance annexing 2.53 acres on
e)
Approval of resolution adopting a Plan of Services for the
annexation of 2.53 acres on
f)
2nd Reading of Ordinance annexing 2.7 acres on
Vote: Motion carried by
unanimous roll call vote (summary:
Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman
George Marlow, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt.
ITEM #2 APPROVAL OF
Bids were received on June 22 for
the water line (bid tabulation attached and made a part of these minutes). A $1,700,000 loan and $800,000 grant has been
secured through Rural Development to fund the project. It was recommended that the low bid of Hopper
Excavating in the amount of $2,510,020 be accepted. Rural Development has been requested to
provide the extra funding through the loan.
A motion was made by Mayor J. H.
Graham, III, seconded by Councilman Earl Dean, that the bid of Hopper
Excavating on the Hwy. 70N water line be accepted, contingent on approval and
funding assistance from Rural Development.
Vote: Motion carried by
unanimous roll call vote (summary:
Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman
George Marlow, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt.
ITEM #3 MATTERS RELATIVE TO NORTHWEST CONNECTOR
City Clerk Sally Oglesby explained to the Council the latest status on the two remaining properties. With the deadlines to make the September bid letting approaching, City Attorney Kenneth Chadwell recommended not waiting past the July 12 meeting to file condemnation proceedings. Mayor Graham requested that the City Attorney take over the remaining negotiations and offer amounts based on the appraisals and previous settlements in terms of acreage, frontage foot, and/or square footage within the federal guidelines. The City Attorney agreed to have condemnation papers ready for filing on July 13, upon approval by Council if negotiations are unsuccessful.
ITEM #4 MATTERS RELATIVE TO FUND BALANCE POLICY
A Fund Balance policy, recommended
by the Government Accounting Standards Board Statement 54, was presented. It is recommended that a policy be adopted,
but it is not required. Regardless of
whether or not a policy is adopted, certain policies and procedures will be
included in the footnotes to the audited finance statements, as required. The matters was accepted for further review
and consideration.
ITEM #5 MATTERS RELATIVE TO WATER METERS
The water and sewer fund currently has
waterline rehab money that amounts to $1,407,064.64. Mayor Graham would like to consider if the
money set aside in the water and sewer rate resolution for the rehabilitation
of water lines could be used to fund the new water meters. Over $900,000 has been spent on water meters
in the last few years, according to the Finance Director.
A motion was made by Mayor J. H. Graham, III, seconded by Councilman Boyd Wyatt, that the next to the last paragraph in the water/sewer rate resolution be amended to read that 3.85% of revenues from metered water sales be set aside monthly for the exclusive use of waterline rehabilitation, to include anything related to waterlines, water fixtures, water valves, etc. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Earl Dean, Councilman George Marlow, Mayor J. H. Graham, III, Mayor Pro-Tem Danny R. Wyatt.
ITEM #6 MATTERS RELATIVE TO WATER PLANT ENGINEERING
Sam Harrison of Smith Seckman Reid
was present at the meeting to discuss the proposed projects at the water
plants. He pointed out that new
regulations are the driver for the changes that are being proposed to bring the
Holiday Hills water plant, which was built
according to standards in the 1960s, into compliance. The proposed activated carbon-feed system is
the standard in the business; however, there are other treatments
available. Mr. Harrison pointed out that
carbon-feed treatments are the safest, most versatile, and most cost effective
pre-treatment method. Testing has been
done to see how the treatment will work with the current miox post-treatment
with favorable results. Mr. Harrison
will return to the July 12th meeting to report further on the
planned capital improvements on both plants.
With no
further business, the meeting was adjourned at