The City Council for the City of Crossville met in special session on Friday, June 26, 2009 at Crossville City Hall.

 

Roll Call.  Present: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.  Others present were City Manager Ted Meadows, City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, Karli Threet, Diane Brown, Fred Houston, Mike Turner, Tom Wolf, Jim Young, Chris Bennett, Jerry Kerley, Darrell Sherrill, Tim Begley, and Ivy Gardner.

 

            Mayor J. H. Graham, III was present and presiding.  He called the meeting to order at 11:40 a.m. following a work session on the budget

 

 

ITEM #1 – MATTERS RELATIVE TO FY09-10 BUDGET

 

            A motion was made by Councilman Wyatt, seconded by Mayor Graham, that the FY09-10 budget ordinance be adopted on third and final reading.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

 

(Councilman Kerley left the meeting at 11:42 a.m.)

 

 

ITEM #2 – CONSENT AGENDA

 

            A motion was made by Councilman Wyatt, seconded by Councilman Dean, that all items on the consent agenda be approved as outlined:

a)           3rd Reading of Ordinance adopting a budget for FY09-10

b)           3rd Reading of Ordinance adopting a tax rate for FY09-10

c)            2nd Reading of Ordinance amending the FY08-09 budget in the amount of $20,000 for the ASOS relocation project

d)           2nd Reading of Ordinance amending the FY08-09 budget in the amount of $8,500 for computer server

e)           2nd Reading of Ordinance amending §11-603 of the Crossville Municipal Code regarding shooting galleries

f)              Approval of grant contract with the TDOT-Aeronautics Division for the relocation of the fuel farm in the amount of 85,820

g)           Approve extension of Rotary Foundation of Cumberland County lease on the Crossville Depot to expire July 31, 2014

h)            Approval to purchase airport runway light regulator for $20,278.50 plus $1.75/foot for installation from Blue Globes, Inc.

Vote: Motion carried by unanimous roll call vote (summary: Yes = 4).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.  Absent: Councilman Jesse Kerley.

 

 

ITEM #3 – MATTERS RELATIVE TO PURCHASE OF WATER METERS

 

            The City received requests for proposals for an automated meter reading system by means of drive-by on June 24, 2008.  Three different systems were submitted by four vendors.  Copies of the RFP’s are available at the Public Works Office and City Hall.  The City Council approved year one of the project at the November 2008 regular meeting.

            The goal for the FY2009-10 year is to install radio transmitters on 2,800 touch read meters and replace any meter with a size from 1.5” to 6” that cannot be repaired or is outdated.

            It was recommended that the City Council approve a contract with Actaris to proceed with year two in FY2009-10, as attached, at a cost of $289,068 and award an annual price contract to Actaris for individual meters for FY09-10.

 

            A motion was made by Councilman Wyatt, seconded by Councilman Dean, that a contract with Actaris for the meter upgrade program for year two be approved and an annual price contract for the purchase of individual meters be awarded to Actaris for FY09-10.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 4).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.  Absent: Councilman Jesse Kerley.

 

 

(At 11:45 a.m., the meeting was recessed and the Solicitation Board convened.)

 

SOLICITATION BOARD

Disabled American Veterans, Chapter 32

            An application was submitted by the Disabled American Veterans, Chapter 32, for their poppy sale on July 15.

 

            A motion was made by Councilman Dean, seconded by Councilman Duer, that a Solicitation Permit be issued to the Disabled American Veterans, Chapter 32.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 4).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.  Absent: Councilman Jesse Kerley.

 

 

(At 11:46 a.m., the Solicitation Board was adjourned and the special called meeting reconvened.)

 

 

ITEM #4 – MATTERS RELATIVE TO CUMBERLAND MOUNTAIN STATE PARK SEWER LINE PROJECT

 

            Approval of Change Order No. 2 for the Crossville Force Main Sewer Line Extension and Pump Station, State Route 28 (US 127) project was requested to add the cost for providing and installing a duplex package sewage grinder pump station for the Homestead Elementary School 5th Grade Building, installing all ancillary sewer lines to connect to the City’s force main sewer line extension and engineering review/assessment of the design and specifications.  The contract sum prior to this change order was $370,867.00.  The contract sum will be increased in the amount of $20,845.51.  The new contract sum including this change order is $391,712.51.  The costs incurred for this change order will be reimbursed to the City of Crossville by the Cumberland County Board of Education.

 

            Approval of Change Order No. 3 for the Crossville Force Main Sewer Line Extension and Pump Station, State Route 28 (US 127) project was requested to add the cost for providing and installing a duplex package sewage grinder pump station for the Homestead Elementary School Gym Building, installing all ancillary sewer lines to connect to the City’s force main sewer line extension and engineering/assessment of the design and specifications.  The contract sum prior to this change order was $391,712.51.  The contract sum will be increased in the amount of $29,439.55.  The new contract sum including this change order is $421,152.06.  The costs incurred for this change order will be reimbursed to the City of Crossville by the Cumberland County Board of Education.

 

            Approval of Change Order No. 4 for the Crossville Force Main Sewer Line Extension and Pump Station, State Route 28 (US 127) project was requested to add the cost for installing all ancillary sewer lines from an existing sewage grinder pump station at the Homestead Elementary School site to the City’s force main sewer line extension and engineering/assessment of the design and specifications.  The contract sum prior to this change order was $421,152.06.  The contract sum will be increased in the amount of $11,805.82.  The new contract sum including this change order is $432,957.88.  The costs incurred for this change order will be reimbursed to the City of Crossville by the Cumberland County Board of Education.  Approval of all change orders was recommended by the Director of Engineering.

 

            A motion was made by Councilman Dean, seconded by Councilman Duer, that Change Order Nos. 2, 3 and 4 for the Crossville Force Main Sewer Line Extension and Pump Station, State Route 28 (US 127) project adding $62,090.88 to the contract for providing and installing two duplex package sewage grinder pump stations, one for the Homestead Elementary School Gym Building and a second for the 5th Grade Building, installing all ancillary sewer lines to connect same to the City’s force main sewer line extension, installing all ancillary sewer lines from an existing sewage grinder pump station at the Homestead Elementary School site to the City’s force main sewer line extension and all engineering/assessment of the design and specifications be approved and that a budget amendment be passed on first reading.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 4).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.  Absent: Councilman Jesse Kerley.

 

 

ITEM #5 – MATTERS RELATIVE TO NORTH STREET FROM MAIN TO THURMAN

 

            City Manager Ted Meadows reported that on-street parking has become an issue for the businesses located in Taylor Square and in the old L.P. Shanks building, now owned by the Cumberland County Playhouse.  Rob Harrison of Plateau Properties and Chairman of the Board of the Playhouse suggested that the block of North Street located between Main and Thurman be converted to one-way with one lane and additional parking since the traffic is minimal.  Under this scenario, five additional parking places would be added and approximately 180’ of new sidewalk.  The remaining driving lane will be 14 feet wide.  The change was recommended by City Manager Meadows.  Mayor Graham asked that a letter of support be requested for the change from the affected property owners.

 

            A motion was made by Councilman Wyatt, seconded by Mayor Graham, that North Street from Main to Thurman be changed to one 14’ lane from west to east and that additional parking spaces and sidewalks be approved.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 4).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.  Absent: Councilman Jesse Kerley.

 

 

ITEM #6 – MATTERS RELATIVE TO LIGHTING IN INTERCHANGE INDUSTRIAL PARK

 

            City Manager Meadows reported that a proposal was recently received from Volunteer Energy to install street lights with steel poles at the Interchange Industrial Park.  The cost is now $74,500, which is significantly higher than the previous estimate of $32,925 approved by Council on April 8, 2008.  The money was budgeted for FY07-08, but not carried over to the FY08-09 budget.

 

            A motion was made by Councilman Wyatt, seconded by Councilman Dean, that the installation of street lights in Interchange Industrial Park be approved.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 4).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.  Absent: Councilman Jesse Kerley.

 

 

ITEM #7 – MATTERS RELATIVE TO WATER LINE EXTENSIONS IN CATOOSA AREA

 

            Several water line extensions are being planned in the Catoosa district using the City’s new construction crew.  Following §18-108 and §18-109 of the Crossville Municipal Code, a variance is requested to allow the installation of 4” water mains rather than 6” mains.

 

            A motion was made by Councilman Wyatt, seconded by Mayor Graham, that a variance be approved to reduce the size of water mains to be installed in the Catoosa district to 4”.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 4).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.  Absent: Councilman Jesse Kerley.

 

 

            With no further business, the meeting was adjourned at 11:53 a.m.