The City Council for the
City of
Roll Call. Present: Councilman Boyd Wyatt, Sr., Councilman Carl Duer,
Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean. Others present were City Manager Curtis
Adams, City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, Andy Vaughn,
David Beaty, Darlene Barnwell, Robin Miles, Joe Miller, George Marlow, Jim
Young, Susan Pick, Allen Baker, and Chris South.
Mayor J. H. Graham, III was present
and presiding. He called the meeting to
order at
ITEM #1 – CONSENT AGENDA
A motion
was made by Councilman Duer, seconded by Councilman Dean, that all items on the
consent agenda be approved as follows:
a)
3rd Reading of Ordinance authorizing payment for
contracts with ECE Services beyond the current budget year
b)
3rd Reading of Ordinance authorizing payment for
contracts with Stigall Engineering Associates beyond the current budget year
c)
3rd Reading of Ordinance authorizing payment for
contracts with PBS&J beyond the current budget year
d)
3rd Reading of Ordinance authorizing payment for
contracts with EG&G beyond the current budget year
e)
3rd Reading of Ordinance authorizing payment for
contracts with Upland Design Group beyond the current budget year
f)
3rd Reading of Ordinance authorizing payment for
contracts with Community Development Partners beyond the current budget year
g)
3rd Reading of Ordinance authorizing payment for
contracts with W & O Construction beyond the current budget year
h)
3rd Reading of Ordinance authorizing payment for
contracts with W. L. Hailey & Co. beyond the current budget year
i)
3rd Reading of Ordinance authorizing payment for
contracts with Southern Constructors beyond the current budget year
j)
3rd Reading of Ordinance authorizing payment for
contracts with Plateau Excavation beyond the current budget year
k)
1st Reading of Ordinance amending the FY09/10
budget for overage in various departments
l)
Approval of Change Order #3 with Plateau Excavation in the
amount of $8,000 for undercutting of unsuitable material on the Caryonah Dam
project
m)
Approval of electrical power costs for water harvesting
project in the amount of $9,147.50 (Volunteer Energy Cooperative)
Vote: Motion carried by
unanimous roll call vote (summary:
Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Councilman
Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.
ITEM #2 – MATTERS RELATIVE
TO FY2010/11 BUDGET
Council discussed the FY2010/2011
proposed budget. Mayor Graham indicated
that he would like to have at least six months of expenses in fund
balance. General Fund capital projects
were reviewed and the following items planned for deletion or reduction:
Joe Miller was asked to prioritize
the paving list by age and safety to reduce the estimated cost to
$500,000. He was asked to check on
buying cold mix from
The Northwest Connector was
discussed. Mayor Graham asked for an
additional $100,000 to be added for Phase I so that TDOT will bid that section
for construction in the Fall. Councilman
Wyatt asked that Phase III be completed this year; however, acquisition costs
are not yet available. It will be added
as a budget amendment once the costs are known.
The City Clerk will check on safety money to cover the costs for
rebuilding the traffic signal at Elmore and
Councilman Kerley asked for the
Finance Director to review his plans for a tax increase to fund Fire Hall #3
when he returns next week. He estimated
a 29˘ tax increase for the building, equipment, and staffing. Mayor Graham stated that with proper
financing it might not need to be increased as much. Councilman Kerley asked for consideration of
a mutual aid agreement with the County to utilize their station to serve that
area. Chris South did not recommend such
an arrangement for a variety of reasons, especially since the County covers
such a large area in the County with limited manpower and equipment.
Councilman Wyatt suggested that the
City needs to look at concessions as it has been losing money. The City Manager was asked to look at it for
next year.
Councilman Dean stated that Eric
Brady had indicated that the $50,000 he had in the budget for stormwater is
needed in full for the necessary equipment to meet State requirements.
Mayor Graham asked that the new
budget revisions be available to the Council by Thursday afternoon so they
could be worked on over the weekend. A
meeting was scheduled at
It was agreed that outside agencies
would remain the same as last year. DCI
will be asked if they can get by with $10,000, unless something comes up. Billy Loggins was requested to be at the next
meeting to discuss his department.
ITEM #3 – MATTERS RELATIVE
TO AIRPORT PROPERTY
Mayor Graham reported on an offer
from the Donnelley family to sell the City the balance of land of approximately
20 acres adjacent to the airport property.
They offered the property for $680,000, interest free, over 3 years with
an annual payment of $266,666. The first
payment would not be due for one year.
During discussion, Councilman Duer remarked that the property would
still be available when the City actually needs it. Councilman Dean stated that he preferred to
think about it before making a decision.
Councilman Kerley asked for an appraisal on the property. Mayor Graham mentioned the runoff that will
be created with the construction of the t-hangars and that he didn’t want to
run the costs up on the property due to damages from the water. Councilman Wyatt commented that the City
needs the property and it should be purchased while it is available.
A motion
was made by Mayor Graham, seconded by Councilman Wyatt, that the City accept
the offer of the Donnelley family, the City Attorney be asked to draw up a
contract for the deferred money notes and any other legal concerns he may have,
and that the purchase be subject to appraisal and survey. Vote:
Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Boyd Wyatt, Sr.,
Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor
Pro-Tem Earl Dean.
With no further business, the
meeting was adjourned at