The City
Council for the City of
Roll Call.
Present: Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III. Absent/Excused: Councilman Boyd Wyatt, Sr., Mayor Pro-Tem Earl Dean. Others present were City Manager Ted Meadows, City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, W. Michael Corley, David Beaty, Robert E. Harrison, Glenn Harper, Kevin Dean, Albert Tidwell, Louise Tidwell, Frances Carson, Lynn Carson, Jerry Garrison, Fred Houston, Mary Ann Brown, H. Withers, A. Withers, Tim Begley, Tonya Hinch, Joe Miller, Andy Vaughn, Jim Young, John Cole, Kendelyn Cole, Kris Cole, Logan Cole, Margie Buxbaum, Martha Hale, Tim Chesson, Louise Gorenflo, Brian Templeton, Rodgers Spencer, Charles Tollett, Myra Cole, Tim Walker, Sharon Walker, Kim Chamberlin, Clark Annis, Mark Wickersham, Mary Lou Wibel, Charles Dixon, Beth Alexander, Jean Cheely, Peter Flick, Chris South, Billy Loggins, Jerry Pick, Jeannette Parson, Chris Bennett, and Dean Bennett.
Mayor J. H.
Graham, III was present and presiding.
He called the meeting to order at
ITEM #1 – PRESENTATIONS
a) Student of the Month – Mayor Graham presented the October award to Kristopher Cole for the character trait “responsibility”.
b) Police
Department Awards – Chief David Beaty reported that the department started
participating in the Governor’s Highway Safety Office “Challenge” awards in
2006. The first year they placed
third. In 2007, they received four 1st
place awards. In 2008, they received 2nd
place and the championship award. This
year, they received 1st place in the State in their size category
and 1st place in impaired driving programs. In addition, the International Association of
Chiefs of Police awarded the Crossville Police Department 1st place
in the international awards in their category size. Representatives of the department, along with
the Mayor, traveled to
ITEM #2 – CONSENT AGENDA
A motion was made by Councilman Kerley, seconded by Councilman Duer, that all items on the consent agenda be approved as follows:
a)
Approval
of minutes (9/8, 10/1-2, 10/9)
b)
3rd
Reading of Ordinance approving Water Harvesting Agreement with Lake Tansi POA
c)
3rd
Reading of Ordinance amending the FY09-10 budget by $10,000 for the air show
d)
Resolution
authorizing the submittal of an application for Transportation Enhancement
funds for
e)
Resolution
authorizing the submittal of an application for the TML “Driver Safety”
Matching Grant program
f)
Approval
of temporary street closings around Memorial Park on November 11 from
g)
Approval
of temporary street closing of
h)
Approval
of maintenance agreement with the State of
i)
Approval
of grant contract with Governor’s Highway Safety Office in the amount of
$20,020 for a Network Coordinator (no matching funds)
j)
Approval
of grant contract with Governor’s Highway Safety Office in the amount of $5,000
for High Visibility Law Enforcement Campaigns (no matching funds)
k)
Approval
to purchase ArcEditor license from Environmental Systems Research Institute,
Inc. for water modeling in the amount of $5,961.49
Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III. Absent: Councilman Boyd Wyatt, Sr., Mayor Pro-Tem Earl Dean.
ITEM #3 – MATTERS RELATIVE TO MARKETING AND PUBLIC RELATIONS
Billy Loggins updated the Council on
the following marketing projects, on-going and recaps:
·
Airport
75th Anniversary celebration was well attended
·
Christmas
Parade – “
·
City of
·
Hall of
Trees to be held at the Opryland Hotel
·
Carl T.
Duer Soccer Complex grand opening is scheduled for October 31. He is working with TSSAA for state, regional,
and district tournaments at the complex.
·
Tennessee
Senior State Chess Tournament is expected to return in 2010.
·
Potential
Golf Tournaments
·
Tennessee
Senior Men’s Open
·
OVC
Conference Championship
·
Caboose
– Winterization is underway.
ITEM #4 – MATTERS RELATIVE TO MIDDLE TENNESSEE NATURAL GAS UTILITY DISTRICT FRANCHISE
A proposed franchise
agreement/ordinance with Middle Tennessee Natural Gas was presented for
approval. Their current franchise
expired on
A motion was made by Mayor Graham, seconded by Councilman Duer, that the ordinance granting a franchise to Middle Tennessee Natural Gas Utility District be passed on first reading. Roll Call. Present: Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III.
Absent/Excused: Councilman Boyd Wyatt, Sr., Mayor Pro-Tem Earl Dean.
(At
BEER BOARD
127 Market B.P. (AKSH, Inc.)
An application was presented for an on- and off-premises beer permit for Atul N. Patel dba 127 Market BP (AKSH Inc.) located at 4084 Hwy. 127N. A clear records report was given by the Chief of Police.
A
motion was made by Councilman Duer, seconded by Councilman Kerley, that an on- and off-premises Beer Permit for Atul
N. Patel dba 127 Market BP (AKSH Inc.) be approved. Vote:
Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman Carl Duer, Councilman
Jesse Kerley, Mayor J. H. Graham, III. Absent: Councilman Boyd Wyatt, Sr.,
Mayor Pro-Tem Earl Dean.
(At
ITEM #5 – APPROVAL OF BIDS
a) Cumberland Cove water lines – Bids were received from 8 firms. (Bid tabulation attached and made a part of these minutes.) The low bid of Norris Brothers was withdrawn. Robert Stigall of Stigall Engineering Associates recommended acceptance of the low bid of W & O Construction in the amount of $3,245,175. Mayor Graham noted that Green Brothers had not included any money for rock in their bid, which was of great concern to him in considering their bid.
A motion was made by Councilman Kerley, seconded by Councilman Duer, that the low bid of W & O Construction on the Cumberland Cove water lines be accepted, contingent on approval by Rural Development. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III. Absent: Councilman Boyd Wyatt, Sr., Mayor Pro-Tem Earl Dean.
b)
Health Insurance – Five (5) bids were submitted
by Don Hinch and Associates and one (1) by The Malone Company. The bid from The Malone Company bid was from
United Health Care and was not bid to the requested specifications. Specifically, the bid carried a $5,000 deductible
with a $5,000 stop loss per employee per year which was almost equal to the
cost of our current coverage, but with the higher deductible. It was recommended that the renewal bid of
Blue Cross/Blue Shield be accepted with no premium increase. The coverage year begins on
It was also
recommended that employees who have individual coverage with network “P” pay
$30.28 a month toward their health insurance costs, resulting in a savings of
approximately $2,000 a month in costs for the City. Councilman Duer remarked that employees
should be able to select their doctor without penalty and that Crossville
Medical Group has attempted to be on the “S” plan, but rejected by Blue
Cross/Blue Shield.
A motion was made by Councilman Duer, seconded by Councilman Kerley, that the renewal bid of Blue Cross/Blue Shield be accepted with no change in the contribution by employees. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III. Absent: Councilman Boyd Wyatt, Sr., Mayor Pro-Tem Earl Dean.
ITEM #6 – MATTERS RELATIVE TO AIRPORT PROJECTS
The Aeronautics
Division of TDOT has suggested that a funding request be made for a pavement
rehabilitation project during this fiscal year. The estimated cost is
$1,835,900. If approved, 90% of the
costs will be provided through TDOT. The
project was included in the 5 Year Capital Plan for 2010/2011.
As an update to other
projects, the t-hangars have been cleared for construction by the FAA. The plan was to include the site preparation
work for the ASOS relocation in the t-hangar project, which has delayed the
bidding. City Clerk Sally Oglesby
reported that a meeting is scheduled for next week with the FAA on the
relocation of the ASOS to determine if we should continue waiting or move on
with the bidding of the t-hangars. We
were notified that the 6 and 7 years of the Vision money have been approved
leaving the City with $1,050,000 to use for airport projects. We will use these funds for the
t-hangars. Remaining funds are
anticipated to be recommended for the purchase of land.
A
motion was made by Mayor Graham, seconded by Councilman Duer, that the
submittal of a funding request for pavement rehabilitation at the airport be
approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman
Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III. Absent:
Councilman Boyd Wyatt, Sr., Mayor Pro-Tem Earl Dean.
ITEM #7 – MATTERS RELATIVE TO STREET IMPROVEMENTS
a)
Division Dr. (East Street to Thurman Ave.) –
On-street parking is expected to become an issue on Division Drive between East
Street and Thurman Avenue when the new Art Circle Library opens later this
fall. The proposal would be to make
A
motion was made by Councilman Duer, seconded by Councilman Kerley, that
b)
West Second Street (West Ave to Henry St.) –
On-street parking may become an issue on West Second Street between West Avenue
and Henry Street when Cumberland County Bank opens their new remodeled office
facility. The proposal is to make
A
motion was made by Councilman Duer, seconded by Councilman Kerley, that
c)
Orange Circle (Larch Drive and Bob White Drive) – A
request was received from the property owners requesting the paving of this
block of Orange Circle, which is currently gravel and degrading. The estimated cost is $15,412.07. The City Manager met with the property
owners. The options are (1) to do
nothing or (2) to close the right of way and revert the property to the
adjoining property owners. He reported
that the owner of two of the four properties is agreeable with the right-of-way
being closed and will discuss the matter with the other two property
owners. He recommended that the
right-of-way be closed.
A
motion was made by Councilman Duer, seconded by Councilman Kerley, that the
ordinance abandoning the right-of-way known as
ITEM #8 – MATTERS RELATIVE TO LEACHATE FROM SMITH MOUNTAIN SOLUTIONS
A copy of an application from Smith
Mountain Solutions was received indicating their plan to transport the leachate
from the fly ash repository on
A motion was made by Mayor Graham,
seconded by Councilman Kerley, that any request to transport leachate from the
fly ash repository on Smith Mountain to the wastewater treatment facility be
denied. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman
Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III. Absent:
Councilman Boyd Wyatt, Sr., Mayor Pro-Tem Earl Dean.
ITEM #9 – MATTERS RELATIVE TO
An invoice was received from ECE
Services in the amount of $6,490 for the survey cost to stake easements, as
requested by property owners. Approval
to pay this invoice was requested.
A motion was made by Mayor Graham,
seconded by Councilman Kerley, that approval be given for the payment of the
invoice from ECE Services in the amount of $6,490 for easement staking. Vote:
Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman Carl Duer, Councilman
Jesse Kerley, Mayor J. H. Graham, III.
Absent: Councilman Boyd Wyatt, Sr., Mayor Pro-Tem Earl Dean.
The City has been unable to settle
with three property owners on utility easements. It is recommended that eminent domain
lawsuits be filed on the following tracts:
Tract 71 – Rita Kitchens
Tracts 93, 94, 96 – Clifford Waldo
Tract 129 –
A motion was made by Councilman
Duer, seconded by Councilman Kerley, that approval be given for the City
Attorney to file eminent domain lawsuits on Tracts 71, 93, 94, 96, and
129. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman
Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III. Absent:
Councilman Boyd Wyatt, Sr., Mayor Pro-Tem Earl Dean.
ITEM #10 – CITY ATTORNEY’S REPORT
City Attorney Kenneth Chadwell reported that he appreciated the support of the Council during the negotiation process for the water harvesting project. The check will be disbursed to Lake Tansi Village Property Owners Association this week.
The eminent
domain suits on the
ITEM #11 – CITY MANAGER’S REPORT\
City
Manager Meadows reported that he received an appraisal on the lot where the
intake will be located on
A motion was made by Councilman Duer, seconded by Mayor Graham, that approval be given for the purchase of property from Thomas L. Bean, Jr. in the amount of $145,000. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III. Absent: Councilman Boyd Wyatt, Sr., Mayor Pro-Tem Earl Dean.
The monthly revenue reports for local option sales tax, wholesale beer tax, and wholesale liquor inspection fees were presented along with information regarding building permits and an update on special projects.
o Caryonah dam repairs – The bid package should be ready for bid next week.
o Northwest Connector – Acquisition negotiations are expected to begin within the next week or so.
o
Personnel matters – Mr. Meadows requested a 10% increase for Robin Miles
and a 5% increase for Sue Blaylock added duties while the Assistant to the
Finance Director is out on extended sick leave.
A motion was made by Councilman Kerley, seconded by Councilman Duer, that the pay increases be approved for Robin Miles and Sue Blaylock. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III. Absent: Councilman Boyd Wyatt, Sr., Mayor Pro-Tem Earl Dean.
ITEM #12 – MATTERS RELATIVE TO FIRE DEPARTMENT PROJECTS
Fire Hall #2 – In FY08/09, the budget was amended to include funding for
the roof repairs and a lean-to. That
money was not used and not included in the current budget. Pending evaluation of the use of the building
as a fire station, it is now recommended that a lean-to be constructed to
protect the brush truck and the flat roof repaired. The costs should not exceed $20,000.
A motion was made by
Councilman Duer, seconded by Councilman Kerley, that the roof repairs to Fire
Hall #2 and construction of a lean-to be approved at a cost not to exceed
$20,000 and a budget amendment be passed on first reading. Vote:
Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman Carl Duer, Councilman
Jesse Kerley, Mayor J. H. Graham, III. Absent: Councilman Boyd Wyatt, Sr.,
Mayor Pro-Tem Earl Dean.
Fire Hall #3 – Funding has been approved for the building and
equipment. Proposals have been taken on
architectural services. The City Manager
recommended selecting Upland Design Services and be authorized to negotiate a contract
for those services.
A motion was made by Councilman Kerley, seconded by Councilman Duer, that Uplands Design Group be selected for design services for Fire Hall #3 and the City Manager be authorized to proceed with negotiating a contract. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III. Absent: Councilman Boyd Wyatt, Sr., Mayor Pro-Tem Earl Dean.
ITEM # 13 – MATTERS RELATIVE TO CITY HALL ADDITION
City Manager Meadows requested
approval to proceed with contracting with Upland Design Group for preliminary
proposals for the expansion of City Hall on the parking lot, contingent on Crossville
Housing Authority working with the City on providing land for new parking. Mayor Graham requested that the department
heads be surveyed as to their future needs based on a population of 25,000 so
that office space can be properly planned.
Council determined that the planning information should be completed
before engaging an architectural firm.
The information is requested to be completed by the end of
November.
Mr. Meadows stated that he had received a proposed lease with Crossville Realty for space for the engineering and codes departments.
A motion was made by Mayor Graham, seconded by Councilman Duer, that the three-year lease with Crossville Realty be ratified. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III.
Absent: Councilman Boyd Wyatt, Sr., Mayor Pro-Tem Earl Dean.
ITEM #14 – MATTERS RELATIVE TO URBAN GROWTH BOUNDARY
Based on the public hearing, City
staff requested approval from Council to move forward with the official
presentation of the proposed Urban Growth Boundary expansion (as shown on the
submitted map), subject to any and all changes received at the second required
public hearing, which will be held on October 15th at 5:45 p.m. If there are any changes that need to be made
after the second public hearing, a special called meeting will be requested for
Council’s approval.
The final public hearing, prior to
the County Planned Growth Committee’s approval of the proposed changes, will be
A
motion was made by Councilman Duer, seconded by Councilman Kerley, that the proposed
expansion to the Urban Growth Boundary be approved, contingent on no changes
being requested at the second public hearing on October 15. Vote:
Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman Carl Duer, Councilman
Jesse Kerley, Mayor J. H. Graham, III. Absent: Councilman Boyd Wyatt, Sr.,
Mayor Pro-Tem Earl Dean.
ITEM #
The current property owner and
future property owner of a lot on
A
motion was made by Councilman Duer, seconded by Councilman Kerley, that the
ordinance annexing the remaining portion of
With no
further business, the meeting was adjourned at